Terms of Service

Last updated 2 September 2026.

This is the agreement between you and Tailboard, operated as a sole proprietorship registered in Washington State, United States. By using the service you agree to it. It is written plainly on purpose.

1. What Tailboard is

Tailboard is a tool for running short workplace safety meetings and keeping a record of who attended. It provides written safety talks based on published OSHA standards, collects signatures from attendees, and produces a printable record.

2. What Tailboard is not

This matters more than anything else here, so read it twice.

• It is not a safety program. It does not replace hazard assessments, competent-person evaluations, equipment-specific training, written programs, or anything else your regulator requires.
• It is not legal or regulatory advice. Our talks cite OSHA standards for reference. Whether you are compliant is between you, your regulator, and your own safety professional.
• It does not guarantee compliance. Nobody can sell you that. Using Tailboard will not prevent a citation, an inspection finding, or an injury.
• Signatures are attendance records, not verified electronic signatures. A name and a drawn mark collected on a phone carry about the same weight as a paper sign-in sheet. There is no identity verification. Do not represent them as more than that.

Safety on your job site is your responsibility. It always was.

3. Your account

You must be 18 or older and authorised to act for your company. Keep your password to yourself; you are responsible for what happens under your account. Tell us promptly at support@tailboardsafety.com if you think it has been compromised.

Paid plans include a fixed number of seats. A seat is a person who signs in. Crew members who only sign a talk do not need an account and never count against your seats.

4. Payment

Subscriptions are billed monthly in advance through Stripe. Prices are in US dollars and exclude any tax that may apply to you.

You can cancel at any time from your dashboard. Cancellation stops future billing; it does not refund the current period. We do not give partial-month refunds, though if something has gone genuinely wrong, write to us and we will be reasonable about it.

If we change prices, existing subscribers get at least 30 days' notice by email before it takes effect.

5. Your records after you leave

Your safety records stay available for export for 90 days after cancellation. Export them as PDF before that window closes. After it, we may delete them.

You should keep your own copies regardless. Do not make us the only place your training records exist.

6. Your content

The meeting records, crew names, and signatures in your account belong to you. We store and process them so we can provide the service, and for nothing else. We do not sell them and we do not use them to train anything.

You are responsible for having the right to collect data about the people who sign your meetings, including telling them if you switch location recording on.

7. Our content

The safety talks, the software, and the design are ours. Your subscription lets your company use and print them for your own safety meetings. It does not let you resell them, republish them, or build a competing product from them.

8. Acceptable use

Don't use Tailboard to break the law, to falsify safety records, to store data you have no right to hold, or to attack the service or other users. We may suspend an account that does, and will tell you why.

Falsifying attendance records is a serious matter and, in some jurisdictions, a criminal one. The timestamps exist to make that harder, and we will cooperate with a lawful investigation.

9. Availability

We aim to keep Tailboard running and will not pretend to a formal uptime guarantee we are not yet large enough to honour. The service is provided as is. There will be outages and there will be bugs.

If Tailboard is unavailable when you need to run a meeting, run it on paper. Download an editable talk in advance and keep a printed copy on the truck. A safety meeting should never wait on a website.

10. Limitation of liability

To the fullest extent the law allows, our total liability to you for any claim arising from the service is limited to what you paid us in the twelve months before the claim. We are not liable for indirect or consequential losses, lost profits, regulatory fines, or injuries occurring on your job sites.

Some jurisdictions do not allow these limits, in which case they apply to the extent permitted.

11. Ending the agreement

You can stop using Tailboard whenever you like. We can end an account for a serious breach of these terms, or wind the service down entirely with at least 60 days' notice and a chance to export everything.

12. Changes

If we change these terms materially, we will email account holders and update the date above. Continuing to use the service after that means you accept the change. If you don't, cancel.

13. Governing law

These terms are governed by the laws of the State of Washington, United States, and any dispute belongs in the state or federal courts of Benton County, Washington.

14. Contact

Tailboard
Kennewick, Washington, United States
support@tailboardsafety.com